Still Running Your Interior Business on Excel, WhatsApp & Memory?
Published On: 6 February 2026
They help you get started
But falls apart as project grows
Here’s why that’s costing you more than you think.
If you run an interior design or construction business, this will feel uncomfortably familiar.
You design well.
You execute hard projects.
Clients like your work.
Yet somehow, operations feel chaotic.
- Quotations take forever and still come back with questions
- Project plans look fine on day one and fall apart by week two
- Site teams update on WhatsApp
- Vendors call randomly for payments
- Clients ask for updates you don’t have instantly
- Margins slowly slip… without a clear reason why
You’re busy all day…. but not always in control.
This isn’t because you’re bad at business.
It’s because interior businesses are still run on disconnected systems that were never designed for how interiors actually work.
That’s exactly the Gap Dzylo is built to fix.
Interior Projects Run as One System
Your Software Treats Them Like Separate Tasks
In most interior firms today:
- Quotations live in Excel
- Invoices live in accounting software
- Project plans live in another Excel
- Procurement happens on WhatsApp
- Vendor details live in someone’s phone
- Leads live in memory
Each part works individually.
But interiors don’t work individually.
- A quotation impacts margins.
- Margins impact procurement.
- Procurement impacts timelines.
- Timelines impact invoicing.
- Invoicing impacts cash flow.
- Cash flow impacts stress.
Dzylo treats your business like one connected system, not isolated tasks.
Let’s break that down.
Leads Don’t Turn Into Projects Automatically
They Need a System
Most interior businesses get inquiries from Instagram, WhatsApp, calls, and references - but many never convert because there’s no system to capture, organise, and follow up consistently.
How Dzylo Turns Leads Into Clients
Dzylo helps you capture, track, and convert leads - not just collect them:
- Centralised Lead Capture from WhatsApp, Instagram, calls, forms, and ads - all in one place
- Lead Assignment & Follow-Ups so each enquiry gets timely action
- Automated Reminders and status updates to keep prospects engaged
- Source & Conversion Tracking to see what channels are bringing actual clients
- Real-Time Dashboard that shows lead activity, conversion stages, and performance
With Dzylo, you stop losing leads to scattered chats and missed messages - and start growing your business intentionally, not accidentally.
Clients See Your Quotation First
It Shouldn’t Create Questions
Don’t Know If Your Quotations Look Professional Or Just Complicated?
A quotation is the first serious business document a client sees from you.
Before designs are approved.
Before site work begins.
Before trust is fully built.
Yet most designers still struggle with:
- Messy Excel sheets
- Manual calculations
- Confusing scope
- Unlimited discounts given on pressure
- Endless revisions with no version clarity
How Dzylo Fixes This
Dzylo’s quotation system is built specifically for how interior projects actually work not generic services or one-size-fits-all tools.
Instead of manually assembling quotations every time, Dzylo helps you standardize, control, and professionalize the entire quotation process.
Here’s how:
Structured quotation templates
Create quotations in formats that clients easily understand:
- General summaries for quick approvals
- Category-wise breakups (civil, carpentry, electrical, finishes, etc.)
- Area-wise quotations for room-by-room clarity
This ensures pricing is clear without requiring constant explanation.
Controlled discounting
Set maximum discount limits so margins aren’t quietly reduced during the sales stage.
Your team can negotiate, but within defined boundaries.
Revision control without chaos
Each quotation revision is tracked and organised.
No more files like final, final_v2, or final_latest floating around.
Automatic pricing and tax calculations
Pricing, taxes, totals, and subtotals are calculated automatically based on your master list and the country-specific tax logic, reducing manual errors.
Interior Projects Are More Than Tasks
Dzylo Manages the Entire Execution
Interior projects aren’t simple checklists they involve schedules, teams, materials, budgets, approvals, and real-world execution on site.
Dzylo gives you a complete project execution system built around how interior work actually happens.
How Dzylo Supports Project Execution
Instead of just tasks, Dzylo connects everything you need in one place:
Pre-configured project templates
Start projects fast with ready-made templates built around interior workflows.
Real timeline & milestone tracking
Visual schedules and reminders keep projects on time.
Task management with dependencies
Assign work, set deadlines, and link tasks so nothing starts before what it depends on.
Finance & expense control
Track budgets, expenses, approvals, outstanding payments, and vendor bills - all within the project context.
Procurement & stock tracking
Raise purchase orders, manage materials, and monitor inventory without spreadsheets.
Vendor and supplier workflows
Onboard vendors, send RFQs, compare quotes, issue POs, and track delivery status.
Site activity and attendance
Log site photos, progress updates, attendance check-ins, and daily activity directly from the field.
Communication & approvals
Client and team approvals, status updates, and notifications are tied directly to specific projects and tasks so nothing is lost in chat apps.
Why Interior Projects
Start Falling Behind
Most project delays don’t happen on site.
They happen because materials aren’t ordered, tracked, or delivered in sync with the plan.
Common problems:
- Purchase orders raised late
- No clear view of what’s ordered vs what’s needed
- Materials arriving when site isn’t ready
- Vendor communication scattered across WhatsApp
Most interior delays are caused by materials not being planned, ordered, or delivered in sync with execution.
Dzylo fixes this by making procurement part of the project plan itself - not a separate activity.
How Dzylo Manages Procurement & Materials
Dzylo connects material planning, purchase orders, and site readiness directly to project milestones.
With Dzylo, you get:
Material requirements linked to milestones
Materials are planned based on when work is scheduled to happen, so ordering is aligned with actual execution stages.
Purchase order creation from project data
Generate purchase orders directly from approved material requirements, with built-in approval flows.
Project-wise inventory tracking
Track what material is ordered, delivered, used, and remaining - separately for each project.
Vendor-linked procurement records
Every order, delivery, and update stays connected to the vendor and the project, so nothing is lost in messages.
Clear visibility for site and office teams
Everyone can see what’s coming, what’s pending, and what’s approved without chasing updates.
Materials arrive:
- When the site is ready
- For the correct project
- With approvals already in place
Execution becomes planned and predictable, not reactive.
Revenue Isn’t Profit
Until You Collect It
Winning a project is one thing, getting paid on time is another.
Dzylo connects your quotation, project, invoice, and payment workflows so you never lose track of money again.
With Dzylo you get:
Stage-wise invoicing mapped to milestones
Create invoices directly from approved quotations or project milestones so billing follows the work you’ve already agreed with the client.
Automatic tax and charge handling
Taxes (like GST), additional charges, and totals are calculated automatically, reducing errors and manual fixes.
Professional invoice templates
Generate polished, custom invoices with your branding and terms, ready to share with clients instantly.
Clear payment status tracking
See what’s billed, what’s paid, and what’s pending right from the invoice dashboard - no more guessing or scattered messages.
Partial payments and credit note support
When clients pay in parts or there’s a correction, you can record partial payments or generate credit notes without confusion.
Finance becomes structured, visible, and predictable not a guessing game.
You Already Trust These Vendors
Now Manage Them Properly
Most designers work with the same vendors - but managing them through scattered contacts and messages creates confusion, delays, and lost data.
How Dzylo Organises Your Vendor Network
Dzylo gives you a structured vendor management system where vendors become part of your project workflows, not another untracked contact.
With Dzylo you get:
- Centralised vendor profiles with contact details, credentials, and KYC verification
- Work history by project showing what vendors supplied, when, and on what terms
- RFQ management - send requests for quotes directly from the system
- Purchase order creation and tracking so you can issue, revise, and approve POs
- Payment milestones & tracking linked to each vendor per project
- Delivery status updates from vendors in a single dashboard
All vendor communication, orders, and payments stay organised, traceable, and linked to the right projects - no more digging through chats or contact lists.
Centralised Project Communication
So You’re Not Chasing Updates All Day
Let’s Be Honest
Most of your real work already happens over WhatsApp client approvals, site photos, vendor coordination, payment follow-ups.
Dzylo accepts this reality and builds a structure around it.
How Dzylo Organises Project Communication
Dzylo connects communication directly to your projects, tasks, and financial actions so messages are no longer random or scattered.
With Dzylo, you get:
- Automated client updates based on project status
- Quotation and invoice sharing linked to the exact project
- Approval nudges when decisions are pending
- Status-based messages triggered by milestones and tasks
All communication stays familiar but now it’s system-driven, traceable, and linked to actual work.
So you spend less time chasing updates and more time executing the project.
Stop Managing Interiors in Pieces.
Start Running It Like a Business.
If every new project feels like:
- Rebuilding the same documents
- Fixing the same mistakes
- Explaining the same process again
Then the problem isn’t your team.
It’s the system.
Go from juggling spreadsheets and chats to running every project with clarity and control - without changing how your team already works
Book a demo now and we get you started